Administration
0 · Item Kind (top level — each Product Type below links to a kind)
1 · Product Type (category — top level)
2 · Product Name (the part — sits under a Product Type, used on a Vehicle)
| Product Name | Product Type (Category) | # products | Edit |
|---|---|---|---|
| Loading… | |||
3 · Vehicles (Company → Model)
| Name | Code | Level | Actions |
|---|---|---|---|
| Loading… | |||
Units of Measurement (like Busy)
| Unit Name | Code | Type | Actions |
|---|---|---|---|
| Loading… | |||
Material Centres (godowns / stock locations, like Busy)
| Name | Code | Address | Products | Total Qty | Default | Actions |
|---|---|---|---|---|---|---|
| Loading… | ||||||
Purchases and stock entries land in the chosen centre (default when not picked). Move stock between centres with a Stock Transfer — Transactions → Stock Journal.
Bill of Materials
To create or edit a BOM: pick the finished product you manufacture below, add the raw components it's made from, and Save. Once saved, you can produce it under Transactions → Production.
| Code | Component | Quantity |
|---|
Product Sets / Kits
A set is a kit you sell as one item — e.g. Plastic Kit – Single Light Scooter or Rear Drum Assembly. Type its name, pick the scooter it's for, set a selling price, and add the products inside it. The code is auto-generated (SET#####). On a PI / Sales Invoice the set shows first with its products listed below, and selling it reduces each component's stock.
Your sets — click Edit on a row to change it
| Code | Set name | Scooter | Price | Items | |
|---|---|---|---|---|---|
| Loading… | |||||
| Code | Product | Quantity |
|---|
Chart of Accounts
Account Groups (Busy-style hierarchy)
Catalogue Grid Editor
🛵 Zillion Scooter Models
Manage the scooters shown on zillion-electric.com (shared backend). Published models appear on the site.💲 Pricing — List vs MRP
Every product's entered price is its List Price. The public MRP is derived from it by this single percentage:
MRP = List Price ÷ (1 − percentage). Example: List ₹40 with 60% → MRP ₹100.
Public (not logged-in) storefront and the downloaded catalogue always show the MRP. Logged-in customers and all back-office documents (PI, Invoice, PO, Purchase, orders) use the List Price (then any party & quantity discount).
🖨 Document Printing
These appear on every generated document PDF — Proforma, Sales Invoice, Purchase Order, Purchase Bill.
🖥 Hardware / Paper
📄 Report & Print Formats
🔢 Voucher Series
Every voucher type can have multiple series (like Busy) — e.g. Main, Branch, Export — each with its own numbering (prefix, suffix, starting number, padding). Pick a type on the left to see its series.
🔖 Tag Bill Sundries — Voucher-wise
Tick the bill sundries that should appear automatically when each voucher opens. Values stay editable per voucher.
📆 Ageing Analysis Slabs
Day boundaries for the Outstanding Analysis buckets (Reports → Outstanding Analysis). Default 30 / 60 / 90.
📈 Interest Calculation
Default rate & grace for the Interest Calculation report (Reports → Interest Calculation).
🔔 Warning Alarms
Thresholds that trigger warnings in the app.
🧾 Maximum Entries in Voucher
Cap the number of item lines allowed in a single voucher (0 = no limit). Enforced on Proforma creation.
🌐 International Accounts — Settings
Defaults for the International Accounts (China purchase) module — used to pre-fill new Purchase Orders, the International Purchase USD view, and new shipments.
⚙️ Features / Options
Master switches for optional behaviour.
💰 Accounts
Turn accounting capabilities on or off — like Busy's Features → Accounts. Unchecked features stay hidden across the ERP until you enable them.
📦 Inventory
Turn inventory capabilities on or off — like Busy's Features → Inventory. Unchecked features stay hidden across the ERP until you enable them.
📦 Masters Configuration
Defaults that apply when creating masters.
📊 Dash Board
Company Information
Catalogue PDF — cover & about-us
These appear only in the downloaded catalogue PDF (cover page, and the About-us / Contact last page) — not in the online shop.
GST Setup
Set how GST works on your invoices. Run full GST, or switch it off to bill without GST. If you're registered in more than one state, add a row per state.
Untick this to work without GST — invoices become plain bills with no CGST/SGST/IGST.
Mark one as Main — it's your default place of business for working out CGST/SGST vs IGST.
🧾 HSN Codes & GST Rates
Add each HSN code with its GST %. Every product must have an HSN code — its tax is calculated from the rate set here. Changing a rate updates all products on that HSN.
| HSN code | GST % | Description | |
|---|---|---|---|
| Loading… | |||
Social Media Links
These appear as icons in the website footer. Leave a field blank to hide that icon. Enter the full link (https://…) — for WhatsApp use the number only (e.g. 919812345678).
📲 WhatsApp — send PDFs directly
Link your WhatsApp once (scan the QR with your phone → WhatsApp ⟶ Linked devices ⟶ Link a device). Your session runs on the server, so you can send a PI, Purchase Order or Purchase Bill PDF straight to a contact — no paid API.
- Use a dedicated number, never your main personal one.
- Warm it up first: install WhatsApp on a real phone and chat normally with a few people for several days before linking here — a brand-new number linked to automation is the #1 cause of an instant ban.
- Only message existing customers who have your number saved or have messaged you. Don't message people who don't know you.
- Go slow — a few sends at a time, not bulk blasts. No marketing/promotions.
- Don't link/unlink repeatedly. Keep the phone's WhatsApp online.
✈️ Telegram — staff notifications (free)
Official Bot API — free and unlimited, no ban risk. Setup: ① message @BotFather on Telegram → /newbot → paste the token below. ② Make staff groups (e.g. Sales, Purchase), add the bot to each, send "hi" in the group, press Detect chats and pick the ids. ③ Tick which events to push. The ERP then notifies your team automatically.
Notify on
Automation — Daily Digest
Get a one-page summary of your business emailed to you every morning — sales, cash, low stock and who owes you. Preview it any time below; enter your email (SMTP) details to turn on automatic sending.
Digest schedule
Email sending (SMTP)
Use your mail provider's SMTP. For Gmail/Google Workspace: host smtp.gmail.com, port 587, and an App Password (not your normal password). Your password is stored only on your own server.
Financial Years
Accounting runs year to year. Define each financial year (India: 1 Apr – 31 Mar) and mark the one you're currently working in. New vouchers and reports use the current year by default.
| Year | Start | End | Current | |
|---|---|---|---|---|
| Loading… | ||||
⚡ Bulk Update
Edit your data like a spreadsheet — pick Products or Accounts, change any cells (edited cells turn amber), then click Update to save every change at once.
⚙️ Quick mass-edit — apply ONE change to many products (e.g. +10% price for a group)
1 · Which products
2 · What to change
🔄 Import / Export
Move data in and out — Excel & CSV (open in Tally/Busy/Excel), or Tally XML for direct import into Tally. Masters (products, parties) and transactions (sales, purchases).
⬇ Export data
Pick what to export, then a format.
⬆ Import data
Upload an Excel/CSV file. Matches products by code; columns are auto-detected (Code, Name, Price, Stock, HSN, GST…). Always Preview first.